File Management App :1-Pager Brief + Basic Wireframes
Problem Statement: A secure app for Millennials to store, manage & access personal records with privacy, quick retrieval & reminders.
Key Results & Success Criteria
Fast Retrieval: Users should be able to quickly find stored records using search, filters, or tags without frustration.
Active Organisation: Users should regularly categorise records into folders rather than leaving them unorganised.
Security Engagement: A significant portion of users should take advantage of privacy features like hidden files, password protection, or restricted access.
Family Record Management Adoption: Users should find it easy and valuable to store and manage records for their family members.
Retention & Continued Usage: Users should consistently upload and manage records over time, rather than treating the app as a one-time storage dump.
Proactive Record Management: Users should rely on the app’s expiry reminders for important documents like IDs, medical records, and financial papers.
Key Screens & Flows (Miro Link)
Onboarding Page (Horizontal Scroll with 3 Slides)
Add Securely – Upload and organise records with encryption.
Share & Protect – Share files with family while keeping sensitive ones hidden/password-protected.
Manage Efficiently – Categorise, tag, and set expiry reminders for easy access.
Home Page
View folders, recent files, and a global search bar for quick access.
Major CTAs: Add file, create folder, and manage records.
Sections for family records and upcoming document expirations.
File Upload Page
Upload a document and enter details: name, tags, and folder selection.
Set permissions (who can view/share).
Choose visibility (public, private, or password-protected).
File Details Page
View file actions: rename, download, delete, move, or set reminders.
Manage notifications for expiry alerts.
Adjust sharing settings or hide the file.
User Details Page
Account settings (change name, email, password, or subscription).
FAQs and support options.
Manage linked family members and their access rights.
Problem / Opportunity
Millennials deal with multiple types of records—work-related, medical, academic, financial, and government-issued. Storing and retrieving these when needed is a hassle.
Existing solutions (Google Drive, DigiLocker) are inadequate for structured record-keeping.
DigiLocker is limited to government documents and lacks usability for other record types.
Google Drive & Cloud Storage lack structured organisation, proactive alerts, and strong privacy features.
This creates an opportunity for a record-focused, intelligent storage solution that goes beyond just uploading files—offering categorisation, security, reminders, and family management.
Target Audience
This app is built for Millennials who need a smart, secure, and hassle-free way to manage personal and family records. Unlike generic cloud storage, it offers instant search, categorisation, expiry reminders, and hidden/password-protected files for privacy. As Millennials juggle careers, kids, and aging parents, the app ensures quick access and sharing while keeping sensitive records secure. With a minimalist design, mobile-first experience, and automation-driven alerts, it simplifies record-keeping like never before.
Scope
Structured Categorisation – Organise records into Academic, Medical, Financial, Personal & Family categories.
Smart Search & Filters – Quickly locate records using keywords, tags, and metadata.
Family Record Management – Store and manage documents for family members.
Expiry Reminders & Alerts – Notify users before critical document expirations.
Access Controls & Sharing – Share records securely with limited access.
Hidden & Password-Protected Folders – Allow users to hide or lock sensitive files for privacy.
Summary
A record-keeping app tailored for Millennials to store, organise, and retrieve personal and family records effortlessly. Unlike cloud storage services, this app provides categorisation, privacy controls, smart search, and proactive reminders, solving the frustrations of disorganised document management.